Mindset

TIME TO CONQUER TIME

Time is something I have a punch-up with daily. It always seems to win. I have 101 things to do and  seemingly less than a minute to do them in.  It is insanely disheartening.  So I have decided to do something about it…

Yes, I know, time is a killer for all of us. But hang on in there please… This blog will take around 5 minutes of your time.

THE JOURNEY

I have set off on a really important journey – to reclaim my time.

I am going to tell you what I am going to do and how I am going to do it. I will update you in subsequent blogs.

If time is an issue for you too, you may want to take a closer look at my plan of action. Is it something which could help you?

If you want to go on the journey at the same time as me, I would really appreciate your company; just so long as you tell me how you are doing and make the odd comment occasionally.

My goal is to see:

1. Where I am losing time

2. How I can regain time

3. How I can better use time

1. WHERE I AM LOSING TIME

Action: Audit

I started by analysing, over a period of two weeks, where my time was going.

  • People I spent time with:

Family

Friends

Colleagues (work)

Associates (all others)

  • Things I did:

Personal

Domestic 

Work

Leisure

Sleep.

These main categories were broken down into several sub-categories to give me a better insight as to where my time was going.

For instance, under “leisure” I ended up with sub-categories such as football (I am a season ticket holder), gardening, eating out, going out, socialising, TV, films, social media (!) and reading – to name but a few.

Obviously the categories in the two lists can and do often overlap in many ways. For convenience, total time spent was worked out with primacy given to the second list. 

The figures told me what I already suspected. I think most of us know where our time is going without an audit. We just don’t admit it; and don’t do anything about it.

  • My findings:

Waking hours per day – 16 on average. Those 16 hours were typically taken up by:

Personal 1.5

Domestic 1

Work 9

Leisure 4.5

Total 16

I was spending a significant amount of time on leisure. I wouldn’t say too much by any means. However, in view of the fact that I am always struggling for time, it is clearly an area which has to be looked at.

The amount of time spent on work also needs closer attention.

2. HOW I CAN REGAIN TIME

Action: Prioritise

An obvious way to win back time is to prioritise the things I do in an average day and exclude those of lowest priority.

This is not something which can be decided in an instance. It will take time and careful thinking and I will come back to this in a future blog. 

Action: Delegate

Delegation is the other biggie in terms of gaining time. I am already devoting a big proportion of my waking hours to work, but I am not doing all I need to do, when I need to do it. 

If I can free up some hours by delegation, I will be able to have more work hours to comfortably, efficiently and effectively do what I need to do.

On my blogging, I have already began the process by hiring a part-timer to take on the admin and technical work of my blogsite.

3. HOW I CAN BETTER USE TIME

Action: Diarise

The fundamental thing about maximising my use of time is having a strong diary system. It is astonishing how many incredibly busy people don’t have a comprehensive diary system.

As part of my job, I have kept a detailed diary system for longer than I care to remember. But I still wouldn’t say I am good at it. That is because it is not as simple as it seems. 

I list the things I need to do in a day, but rarely do I get all of them done. From then on, they just pile up.

Clearly I am doing something wrong. Back to the drawing board.

Action: Review

I have reached the conclusion that any time management system is only good for a limited period. The things we do and their importance change with time, and if we carry on allocating our time as we have always done, we are bound to struggle.

So regular review of our use of time seems indispensable. 

I certainly need to conduct an urgent review. Since I have started this blogging thing, it’s demanding a hefty chunk of my time. 

Not only do I need to free up more time; I also need to re-prioritise.

I will let you know how I get on in the near future – time permitting!

READ MORE MINDSET BLOGS

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Dalton Barrett
Rebel Property Coach

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6 replies »

    • Hi Arnold
      I am really glad the blog resonated with you. Agree with you that delegation is not easy. I have been trying to master it for years – but I am getting there! This blog is simply the first in a series. I will be covering delegation more fully in a subsequent blog. The more I look into the subject, the more I think prioritising is the key thing. I am thinking about the title of my next blog on time, and the title that is winning at the moment is: Stop Wasting My Time!
      RPC

  1. All good advice. I’ve found listing things that need doing each day and prioritising what is most important is the key. Do the things that are most important, not the things that you enjoy most.

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